Arrangement of Collection
Creating Metadata
The S. D. Warren Paper Mill Photograph Collection was arranged by assigning “subject headings” appropriate for each photograph or photographs. Since the photographs were originally scattered throughout the library, there was no real order therefore the need to create order was established. The photographs were arranged by subject. They are:
To identify this collection from other photograph collections, an acronym was used. SDW represents S.D. Warren Paper Mill Photographic Collection, where as, RS represent the Rowe Slide collection, etc., etc. The numbers after each dot represents a part of the collection. For example, the photographs themselves were each assigned series/subject number, a photo number and a copy number. We used this cataloging system:
SDW = Collection name
SDW.001 = series/subject level
SDW.001.1 = photo number
SDW.001.1.2 = copy number
CASPR collection management program was used in cataloging the photographs. Cataloging instructions were created and because the collection was small, photographs were cataloged at item level instead of as a collection
Photographs may have more than one subject heading. For example, if a photograph prominently displays a worker using a specific type of machinery, both subject heading “People at work” and “Machinery” can be used.
The S. D. Warren Paper Mill Photograph Collection was arranged by assigning “subject headings” appropriate for each photograph or photographs. Since the photographs were originally scattered throughout the library, there was no real order therefore the need to create order was established. The photographs were arranged by subject. They are:
- Power Stations (001)
- Machinery (002)
- Building—Exterior (003)
- Building—Interior (004)
- Events (005)
- People (006)
- People at Work (007)
- Railroads (008)
- Miscellaneous (009)
To identify this collection from other photograph collections, an acronym was used. SDW represents S.D. Warren Paper Mill Photographic Collection, where as, RS represent the Rowe Slide collection, etc., etc. The numbers after each dot represents a part of the collection. For example, the photographs themselves were each assigned series/subject number, a photo number and a copy number. We used this cataloging system:
SDW = Collection name
SDW.001 = series/subject level
SDW.001.1 = photo number
SDW.001.1.2 = copy number
- SDW.001.1.1 is interpreted as S.D. Warren Paper Mill Photograph Collection, subject/series “Power Station”, photo number 1, copy 1.
- SDW.002.2.2 is interpreted as S.D. Warren Paper Mill Photograph Collection, series/subject “Machinery”, photo number 2, copy 2.
CASPR collection management program was used in cataloging the photographs. Cataloging instructions were created and because the collection was small, photographs were cataloged at item level instead of as a collection
Photographs may have more than one subject heading. For example, if a photograph prominently displays a worker using a specific type of machinery, both subject heading “People at work” and “Machinery” can be used.